Facility Rental

The Board of Education believes in the fullest and best use of the physical facilities of the citizens of the District. Use of the facilities by both school and student -connected activities, as well as by community organizations and groups, is encouraged. The use of school facilities for educational and recreational purposes, public meetings, entertainments and political meetings by outside agencies is permitted.

The use of buildings and facilities to fulfill the educational objectives of the school shall have preference over all other requests.

Facilities Rental Procedures

  1. Complete the online facility rental request below. If you need assistance, please call the Building Use Facilitator at (614) 921-7075.
  2. Upon completion of the facility rental request an estimate of fees will be prepared and emailed to you for review and approval (if applicable).
  3. Persons and organizations requesting to use Hilliard City Schools’ facilities must provide a certificate of insurance, IRS Letter of Determination (proof of non-profit designation) and a completed W-9, if applicable, before rental requests will be finalized.

    Documentation can be submitted to:
    Hilliard City Schools
    Attention: Kim Matthews
    5323 Cemetery Rd.
    Hilliard, Ohio 43026
    Fax: 614-921-7076
    email: kim_matthews@hboe.org

Board Policy on Community Use of Facilities: (File:KG) (File:KG-R)
Group Designation